Administrative Assistant | Office Administrator

Huawei is a leading global ICT solutions provider. Through our dedication to customer-centric innovation and strong partnerships, we have established end-to-end capabilities and strengths across the carrier networks, enterprise, consumer, and cloud computing fields. We are committed to creating maximum value for telecom carriers, enterprises and consumers by providing competitive ICT solutions and services. Our products and solutions have been deployed in over 170 countries, serving more than one third of the world's population.

Goal
The Office Administrator's main role is to provide activities related to office well-functioning and assisting the general director in day-to-day business tasks.

Responsibilities

• Reception work: answering phone calls, keeping evidence of in/out correspondence, meeting guests
• Supervising the office and ensuring the maintenance and repair where necessary, provision with office supplies and other items
• Keeping evidence and periodically updating contracts related to services for telecommunication (fixed, mobile and internet), water, electricity, repair of office equipment (Fax, Printer, Xerox, Scanner), cars’ leasing, rent of office and apartments, office supplies
• Applying (in internal system) for budget related to all administrative activities
• Registering invoices in internal systems, checking their approvals and payments. Documentation preparation for payment transactions and submitting to accountancy
• Assisting in purchasing, selecting suppliers according to Huawei regulations, negotiating with admin. suppliers for better prices, reporting to superiors
• Assisting General Manager in making appointments, arranging meetings and different events
• Assisting staff in business trips on internal and external processes, accommodation and air ticket booking/issuing and organizing team-buildings

Desired Skills and Experience

• University degree
• Fresh graduated are welcome 
• Strong organizational skills
• Strong serving skills and wish to be helpful
• Very good communication skills
• Multitasking and able to work in a dynamic environment
• Good knowledge of English
• Good knowledge of MS Office (Excel, PowerPoint)

The CVs of interested candidates are welcome at toporova.diana@huawei.com.