Project coordinator

Project: “Integrated humanitarian response for conflict affected Ukrainians and TCNs in Ukraine, Poland, Moldova and Romania”, funded by Diakonie Katastrophenhilfe (DKH).

Position: Project Coordinator

Competitive Salary, depending on experience, education, etc.

Working hours: full-time (8 hours per day, 5 days per week)


Reports to: Project Manager/Director and works in close cooperation with DKH country representative

Employment period: 11-12 months, with a trial period

Location: Chisinau, with possible site visits within the country

APSCF is a network of 64 non-governmental organizations from all over the Republic of Moldova, including the Transnistrian region. APSCF is working to create a coherent and functional development framework of the decision makers and of the implementation mechanisms and practices, while ensuring the respect and real protection of children and families. More information about the APSCF activity you can find by accessing this link: http://aliantacf.md/.

Project description:

APSCF is starting a one-year long project entitled “Integrated humanitarian response for conflict affected Ukrainians and TCNs in Ukraine, Poland, Moldova and Romania”, funded by Diakonie Katastrophenhilfe (DKH).

The purpose of the project is to contribute to the provision of quality emergency response services for Ukrainian refugees, affected TCNs and vulnerable local population in Moldova through CSO empowerment. In accordance with the pledges of the localization agenda, local CSOs play a very important role in the mitigation of the refugee crisis. Yet, they often lack the capacity and access financial resources needed to scale their interventions. APSCF, with the support of Diakonie Katastrophenhilfe and its donors, will provide funding opportunities and capacity building for APSCF and its 5 local partner NGOs in Moldova.

Duties and responsibilities:

Responsible for the planning, monitoring and evaluation of the project, as well as the planning and organization of activities relevant to the position;
Responsible for the oversight of the performance of the project implementation team including the Grants Officer, Capacity Building Officer, M&E Officer, etc.

Overall management of sub-grants with support of APSCF team
Development of project implementation reports, according to donor requirements;
Management of the budget and activities of the project in accordance with the internal procedures of APSCF and the regulations provided by the donor;
Manage the relationship with the donor in cooperation with APSCF team, and work in close cooperation with DKH country representative and team;
Participate at the development and implementation of the project monitoring and evaluation plans;
Development of event concepts and management of their implementation, in collaboration with APSCF team;
Organizing the project activities according to the schedules approved by the donor (elaboration of invitation drafts, agenda, communication with invited experts / consultants, participants, etc.);
Participate in developing new projects / programs;
Facilitate and moderate workshops and meetings as needed;
Ensure and maintain dialogue with stakeholders, etc.;
Coordinate and communicate with the experts hired by the organization;
Coordinate logistics during events (preparation of documents for procurement procedures, etc.), in collaboration with other team members;
Participation in all relevant coordination meetings and relevant Working Groups to represent the organization;
Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored;
Participate in the development of APSCF publications;
Coordinate projects’ communication and dissemination activities together with APSCF team;

Assume other roles and responsibilities at the request of the Secretary General of the APSCF.
Training, skills and personal qualities of the candidate:

Relevant advanced university degree;
Minimum 3 years of professional experience in project management with sub-granting program coordination, preferably in the social field;
Knowledge of project cycle management;
Experience in the civil society sector is an advantage;
Sensitivity to the refugees, TCNs and local vulnerable people, especially children and families’ problems;
Excellent interpersonal and communication skills;
Fluent in Romanian and English, Russian is an advantage;
Ability to establish an environment of cooperation and collaboration;
Results-oriented and problem-solving skills;
Manifest quick reaction in case of difficulties in implementation;
Ability to uphold high standards under pressure and with tight deadlines;
Ability to work in team and autonomously, with a pleasant and respectful behavior;
Dynamism, spirit of cooperation, and initiative;
Responsibility, discipline and fairness;
Full respect for beneficiary’s/organization confidentiality.
Relationships according to the organizational chart:

The Project Coordinator reports to the APSCF Secretary General/Project Director and works in collaboration with the Programme Officer and other members of the implementation team. During the project execution period, APSCF’s team will work in close collaboration with DKH team who will offer support through consultations, mentoring, trainings, program and grant design, documentation templates, procurement procedures, and other assistance that will ensure the smooth and successful implementation of the project.


Interested applicants must submit their updated CV, motivation letter (in English), and contacts of three relevant references, to the e-mail address: ipopusoi@aliantacf.md, with the subject “Project Coordinator_Refugee project”, by 18.08.2023.

Only pre-selected candidates will be invited to the interview.

APSCF promotes the values of diversity, inclusion, and gender equality in the workforce. All candidates, irrespective of gender, age, and ethno-cultural background are encouraged to apply and be part of our team. APSCF does not tolerate sexual exploitation, any form of violence and abuse, harassment of any kind, including sexual harassment, and discrimination. The selected candidate will be required to sign a policy on Child protection prior to their employment.